Minutes of the January 13, 2004 Meeting of the Yellow Rose Squadron
By Dave Howard, Squadron Adjutant
The regular squadron meeting was held at San Marcos in the Centex Hangar Break Room. Grant Lannon called the meeting to order at 1758. Other officers present were XO, Treasurer, Adjutant, Maintenance, PX, and Publicity. Nineteen members attended. Minutes from the November meeting were approved as printed in the
newsletter.
REPORTS
Adjutant: Membership renewals are due now. Dues ($50) should be sent to the Treasurer ASAP. Please put your CAF colonel ID # on the check so that it can be added to our records.
Operations: Grant reported in Howard's absence. The Yuma show now appears doubtful as they have failed to respond to our messages. The Ground School for flight crews and wannabes will be held on Valentine's Day, 14 February. This year's Doolittle Raiders' Reunion will be held in Tucson during 15-18 April. Estimated total flying time is 11 hours. Members' shares would be about $750 each, since there is currently no fuel sponsor. Nine members indicated a desire to go.
Finance: December's beginning balance was $41,160. Net deposits and disbursements was $2,574, leaving a December ending balance of $43,734. January activity to date has netted $476. Payables are $340. Expected near-term expenses include $6,000 for cylinders, an $11,000 transferal to the engine replacement fund Money Market account, $3,000 for PX replenishment, and $10,000 to HQ for annual fees. Projected January ending balance including payables and expected expenses is $13,870. Balance in the Aircraft Account is $35,966.
Maintenance: The B inspection continues. Left engine cylinder #11 is being replaced, to be followed by #6. The Left Main Gear hydraulic actuator cylinder has been changed and the core sent to Aerotrader for overhaul. < The nose gear hydraulic timing valve is leaking and causing the drip from the "football" antenna housing. The right waist gunner seat intercom pushbutton was replaced. Broken headsets are being repaired, and hanger straps are being installed at all crew positions.
Safety: Bob Gardner is our latest newly certified Flight Mechanic. Jerry Taylor scheduled a Flight Mechanics' meeting at the hangar for 24 January.
PX: Tom thanked everyone for help during the inventory. He expects to order soon for the 2004 season. At Mike Colaluca's suggestion, the PX containers will soon be marked by major category, i.e. t-shirts, display cases, etc. as an aid to locating stock.
Announcements / New Business
The Squadron is working with Brian Cumby and the Austin Bar Association in a charity auction of 5 rides in the Rose.
The Adopt-an-Airport program project announcements are expected soon for the San Marcos Airport. Four projects are expected.
Ken Udcoff is a new flying sponsor. He has also donated an Apollo GPS. Bob Adams at McKee has donated installation services.
The topic of displaying sponsor's names on the Rose, possibly on the bomb bay doors, was discussed. Ron Dietes , Tim Black, and Mike Renck were appointed to a committee to provide a recommendation.
The CAF Code Bravo program to allow the squadron to offer 5 new memberships with $100 initiation fees has been extended
through July 17th. The Rose has 3 spots remaining.
Judy McMillan announced that a contest is being conducted to design a new t-shirt. Rough designs are requested by February 3rd
A coordinator is needed for the Friends of the Rose auxiliary support group.
The Squadron has secured several Centennial of Flight medallions, engraved with the squadron name, for presentation to major contributors.
Bob Gardner asked for photo releases from any one who provides the squadron with photos for our use.
The meeting was adjourned at 1853.
CAF Unit Officers Duties and Qualifications
Submitted by Grant Lannon
Unit Leader
Minimum requirements, per General Staff policy, include at least two (2) years as a CAF member in good standing, background in military or business management, ability for good public appearance, adept at public speaking and preferably have a background in aviation. He shall be responsible for providing overall leadership and direction for the Unit. Among his specific duties are; current knowledge of CAF rules and regulations, preparation of Unit meeting agenda, serving as chairman at meetings, appointing various committee members, etc.
Executive Officer
Assistant to the Unit Leader and will act in his place during his absence. Specific duties include current knowledge of CAF rules and regulations, meeting facilities, Unit socials, and other duties as may be assigned by the Unit Leader. This officer may be appointed on an annual basis by the Unit Leader and serves as a voting member of the Unit Staff. However, if the Unit Leader chooses to appoint the Executive Officer, the Unit Leader sacrifices his regular voting privilege and can vote only in the case of a tie.
If the Executive Officer is duly elected, the Unit Leader retains his usual voting privileges.
Finance Officer
Shall have charge of all Unit funds collected, keep accurate records of such funds and is responsible for Unit compliance with all CAF regulations, policies and directives that relate to financial matters. He shall submit to CAF Headquarters, in a timely manner, all
required reports. This officer insures that all monies and property donated shall become the property of the Commemorative Air Force, Inc., and used in accordance with General Staff policies.
Specific duties include coordination of membership files with collection of dues, and payment of approved Unit debts. He shall determine voting eligibility of members prior to unit elections. He oversees finances of all Unit projects and submits Unit records for audit on an annual basis and communicates with CAF Headquarters through the comptroller. His signature plus one more authorized unit staff officers will appear on all Unit checks. [See the Unit Finance Guide for detailed information].
Adjutant Officer
Shall record and maintain the permanent minutes of all Unit Staff meetings. He shall maintain suitable correspondence files concerning the business and activities of the Unit and assure that all required unit reports are submitted to HQ in a timely fashion. Further, he shall assist the Unit in the timely preparation and dissemination of such correspondence of a general nature. In coordination with the Finance Officer, he shall maintain the Unit personnel records. He shall advise the HQ Membership
Department of any changes of the Unit membership, and on a semi‑annual basis provide a roster of Unit members for verification and updating.
Operations Officer
Minimum requirements, per General Staff policy, include all those listed for Unit Leader, plus a general or military aviation background. If the Unit has a CAF assigned aircraft it is recommended that he be a Commemorative Air Force rated pilot with a basic knowledge of CAF
flight operations, including airshows and static displays, and the safety requirements and special considerations of each. He should also be well versed in the Aircraft Sponsorship Program. Specific duties include authorizing all properly‑approved‑through‑Headquarters
flights of Unit assigned aircraft, operation of ground equipment, verification of pilot and crew member currency in FAA and CAF ratings and status, serving as Chairman of the Unit Flight Evaluation Board, and assignment of pilot and crew members for Unit aircraft missions. He shall maintain communications with Headquarters through the Director of Operations.
Maintenance Officer
Should be a FAA licensed A&P or IA. He is responsible for proper care and maintenance of all aircraft assigned to the Unit and for ground equipment. He shall schedule and direct restoration of all CAF aircraft assigned to the Unit. He shall oversee activities of Unit aircraft project officers and disseminate status reports of all Unit restoration projects to HQ and the Unit membership on a current and timely basis. He shall clear all restoration work with the CAF Director of Maintenance prior to implementation. He shall clear all planned expenditures through the Unit Staff. Specific duties include ensuring that all aircraft are in airworthy condition prior to flight, maintaining proper records and log books, ordering parts and supplies and training aircraft crew chiefs and ground equipment personnel.
He shall submit a monthly maintenance and/or restoration report to Headquarters. Communications with CAF Headquarters will be initiated through the office of CAF Director of Maintenance.
Safety Officer
Works directly with the Maintenance Officer. He is responsible for all ground control during flight activities. Specific duties include placing fire extinguisher on aircraft and ground equipment (both hand and engine) and implementation of escape procedures from aircraft emergency exits. He should be well versed in all aircraft ground operations, including start-up, taxi and shutdown. Hand signals utilized in aircraft ground operation shall be well known by this officer and taught to those who will perform that duty. Headquarters contact concerning specific questions may be initiated with the Director of Operation or Director of Maintenance at headquarters.
